Transfer between Bank Accounts

Bank Transfer

The transfer between bank accounts should be done with the use of Cash on the Way account:

• Bank payment on the Cash on the Way account
• Bank deposit on the Cash on the Way account

Direct transfer between bank accounts

Transfer between PLN bank accounts

When the function Bank Account Transfers is available in the menu, you have a possibility to transfer cash without the use of Cash on the Way account.

W okienku "Z konta" wybieramy źródło z którego zostaną pobrane środki finansowe. W tym rozwijalnym menu oprócz kasy pokażą się wszystkie konta rozliczeniowe zdefiniowane w konfiguracji.

In the field From Account, select the account from which the cash will be transferred. You can select from all defined in configuration bank account.

You can click on the box Bank Balance to view all the operations from the previous month.

In the field To Account, select an account to which the cash will be transferred. Below, select transfer date, amount and ,optionally, bank charge.

Reference is a another document number, which orders the documents registered in the system. It is advised to leave default reference. However, you can change it, providing there hasn’t been such a reference before. To personalize the reference go to Setup → Forms Setup.

You can create a few document reference lines. If you want to define them, go to Forms Setup.

The booking of a given amount on the account will be effectuated after clicking on Enter Transfer.

You can view and correct the entered documents in the module General Ledger → Journal Inquiry. The limitation concerning document editing are described in the Closing GL Transactions.

Additionally, the document appears in Bank Statement with TF symbol.

Transfer between currency accounts

You can enter transfers between PLN account and one or two currency accounts. In that case, you need to enter two amounts – each for every currency.

In that case, the bank statement will be booked at the exchange rate from the day before the document. Exchange differences will be booked for the account defined in the System and General GL Setup.

Note: booking of exchange differences may be turned off. To do that, please, contact us.

Calculating exchange differences for currency accounts

For the transfers from currency account, the program may calculate exchange differences in the following cases:

• exchange differences calculation is turned off – when in doubt, contact us.
• the transfer is from currency account to PLN account

How it is calculated

While calculating exchange differences, the program takes into consideration the following:

• the date of the last payment into currency account
• the exchange rate from the date of the last payment
• if the amount of the current transfer is higher than the last payment, the program takes into consideration the previous payments with proportional value
• you can see the suggested amount of exchange rates on the screen and you can change it

Limitations – the program in the current version doesn’t calculate the exchange rates if:

• the last payment and the transfer is the same day
• there were more payments into currency account with the date of the last payment

How the document is booked

The payment document is saved in the journal inquiry as Funds Transfer.

The diagram of booking is the following: