Forms Setup

Here you can create sub-catalogues for the main catalogues in the program and define the forms within each document type. You will find this function in Setup of the mKsiegowa.pl online accounting program.

 

How to use it

When entering a document (e.g. sales invoice), the program suggests the number according to the reference specified in Forms Setup. The user may change the suggested reference in the document. If an already existing reference is entered in the document, the program will block the use of such a reference.

 

Next Reference

The next reference may consist of the following elements:

  • number section given in curly brackets {}
  • additional characters entered outside the brackets (e.g. prefixes)
  • the number of zeros determines the format of the document reference; e.g. {000} is a 3-digit number
  • month section is marked with {MM}; the month number is determined from the date of the document as you enter it
  • year section is marked with {YY} or {YYYY}
  • user number section is marked with {UU}

The reference elements may appear in any order. The only element that must be included in the reference is the document number {00}.

 

Receipt reference

When you use the function of issuing Receipts, it is necessary to set a separate reference as follows:

  • Transaction type = Delivery Note
  • Prefix = PAR /
  • Description - any
  • Next reference: it must contain the {P} section, which is used to enter the next fiscal printer configured in the program in the receipt number; the parameter {P} in the registration number of the receipt will contain the point of sale internal (system) number

Example of receipt reference:

  • PAR / {P} / {000} / {MM} / {YY}
  • an example reference is as follows: PAR / 1/001/04/15

 

Examples of Next References

  • {000} / {YY} - 3-digit document reference and 2-digit year separated by /
  • {00} / {MM} / {YY} - 2-digit document reference, 2-digit month and 2-digit year, separated by /
  • FS- {YY} - {MM} - {000} - January 2015 reference will be FS-15-01-001
  • PK {UU} {YY} {MM} {00} - January 2015 reference for the user with the number 02 will be PK02150101

 

Sub-references

For each document type, you can also define sub-references with separate prefixes. The prefix is always added before the reference.

For example, if the prefix contains the characters P /and the reference format is {000} / {YY}, then the first document reference in 2013 would be P / 001/13

You can define several sub-references for each type of document. Most often, several sales invoice sub-references are prepared in the program. Configuration example of sales sub-references:

  • K / - sub-reference of invoices issued for domestic customers
  • Z / - sub-reference of invoices issued for foreign customers

Setting more than one sub-reference for a given document type causes the sub-reference selector to appear automatically when you enter the document.

Note:

prefixes within the same document type can't start with the same letters.

 

Adding a sub-reference

You can add a new sub-references by clicking New at the bottom of the page.

You can change any reference line by clicking.

 

The default reference line for sales invoices

Each user can have a separate reference line of sales invoices. It can be set in the configuration of Points of Sale.

 

Example of setting the default sale invoice reference

Each user can have a separate reference line of sales invoices:

  • in the Forms Setup, you can configure the reference line of sales invoices for each user
  • in the point of sale settings, you can define as many points of sale as there are users; assign an appropriate invoice reference line for each POS
  • You assign the appropriate POS to each user

Notes

  • The Prefix box is unavailable for editing; to change the prefix, delete the reference and add a new one.
  • The program uses several document references in the journal:
    • refrence number - this number is related to the above instructions
    • internal number - technical number in the program that can't be changed
    • GL number - consecutive numbering of all journal documents which is entered during operation Closing GL Transactions; this number also can't be changed in the program
  • the reference format is not applicable for dimension reference; in the line Dimension, in the box Next Reference there is shown the consecutive number of the dimension
  • if the reference of the document contains the monthly section{MM}, then the reference is adjusted to the date of the document;
  • if the next reference contains control characters of the type {MM}, or {YY}, then the program does not allow you to enter any numbers when entering documents

 

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