Closing GL Transactions
You can find Closing GL Transactions in the module General Ledger → Maintenance of the mKsiegowa.pl accounting program.
Operating principle
You can close GL Transactions by specifying a date before which program users can't make any adjustments (editing or deleting documents). Additionally, the program numbers all the documents in a continuous manner up to specified date. Thereby, it also fulfils the requirements of the Accounting Act.
Closing GL Transactions is independent of a fiscal year closing, which also makes entering documents impossible.
Closing GL Transactions
After opening the function, you can see the current end date of the closing period.
To close GL Transactions, you have to enter the end date of the next period. After closing, all entered documents before the specified date are ordered and saved in the General Ledger. Simultaneously, editing closed documents or entering new ones before the date becomes impossible.
File Buffering
The implemented organization of accounting documents entries in the mKsiegowa.pl program allows to buffering documents, so you can enter and edit documents in the program up to the moment of entering them into the journal.
Simultaneously, you can print different lists form GL including documents which aren't closed. They will be marked to show that they haven't been entered to the journal.
Example
To close consecutive month (e.g. February) you have to select the last day of February (e.g. 28-02-2011) in the box End dare of closing period and click on Close Transactions. After such an operation, you can enter only documents with date no earlier that March 1st.
Notes
- sale and purchase documents which are booked in General Ledger (such as delivery note, GRN, invoice, etc.) also can't be entered if their date of issue isn't later than the end date of closing period
- sale and purchase documents which aren't booked in General Ledger (such as offers or orders) can be backdated
- for documents which haven't been closed yet, in the box No., there is a sign "-" or consecutive number in square brackets []. The number of a document form unclosed period in General Ledger might be subject to change.
Reviewing of the documents in the Journal
In Journal Inquiry you can review primarily documents not from the closed period.
To see also the documents in the journal from the closed period, click on Show closed.