Goods Received Note - GRN

Goods Received Note - GRN

You can enter Direct Goods Received Note in the module Purchases → Direct GRN in the mKsiegowa.pl online accounting program. 

1. Entering Documents

Entering the document begins with filling in the header:

  • Select Supplier
  • The reference number is the internal number of the document in the system. The program generates the number automatically, based on the set Forms Setup.

In the middle column, enter:

  • Delivery Date
  • Supplier's Reference, which is the document number assigned by the supplier.

The following information should be entered in the next column:

  • Receive Into allows you to select an inventory, where the goods have been received.
  • The inventory address appears in field Deliver to

Below, in the field Order Items, select goods entered into the inventory. Select items from the Items using a code or from a drop-down list. After specifying the quantity and price, click on Add Item on the right side.

You can set the method of searching for goods in Company Setup:

  • if the option Search Item List is not selected, then we search for items according to the code entered in the field Item Code;
  • if the option Search Item List is selected, then we can also search for items by name fragment; enter a fragment of the name in the field Item Code and press the key Enter; in the field Name there will be a list of items containing the searched fragment in the name;

The program suggests the last entered (or previously set for a given supplier) purchasing price.

Before completing the order entry, you can modify the previously entered items. To do this, click on the icon dokument pz on the right side of the selected row.

Notes:

  • GRN documents can be entered only within the selected fiscal year; you can set the fiscal year in the module Setup → Company Setup
  • The Delivery Date must be later than that specified in Closing GL Transactions

 

2. Posting of GRN

For each entered GRN, a document is generated in the journal of the type Direct GRN, under the following conditions:

  • the document contains at least one item in the file of a type Manufactured or Purchased
  • in the System and General GL Setup, in the GRN Clearing Account there is a general ledger account entered

If you select the option No posting on GRN in the field GRN Clearing Accounting in the System and General GL Setup, then the GRN is not posted in the journal.

The posting scheme is as follows:

 

Account Name Where Can I Set It Party
Inventory Account Items Debit

GRN Clearing Account

 System and General GL Setup Credit

Based on the entered GRN documents, you can issue Purchase Invoices.

3. Automatic GRN

When the purchase has been posted directly using the function Direct Invoice, the program generates a GRN automatically.

Such documents always have the string auto in the "Reference number" field.

The numbering of GRN documents varies depending on the way it is entered.

 

 

4. Document Importing API.

You can proceed the import of purchase invoices from a text file (CSV)   in several ways (API):

Try it 4 3
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